Associate, Project Dynamo

Founded in 2007 (originally as Beta Shipping), Tetra Maritime is a Nigerian ship owner and operator specializing in tailored marine logistics across the upstream, midstream, and downstream oil & gas supply chain. With a fleet of Nigerian-flagged vessels operating across the African continent, and a strategic partnership with Union Maritime, a UK-based ship owner with global acclaim, we are committed to delivering end-to-end logistics solutions to our clients.
We are recruiting to fill the position below:

Job Title: Associate, Project Dynamo

Location: Lagos
Role Overview

1. The Global Admin ensures seamless office operations and strict adherence to Global Standards.
2. Requires a professional with high analytical proficiency, a results-first mindset, and the ability to proactively spot and eliminate operational inefficiencies.
3. Carries clear ownership for administrative initiatives and office-related projects, ensuring delivery on time, on budget, and without disruption to core business operations.
   Key Responsibilities
   Project Management & Execution:
4. Own and deliver office-related projects end-to-end (e.g., facility upgrades, office moves, system implementations), from initiation to formal close.
5. Define scopes, timelines, budgets, and dependencies; actively manage risks and intervene early where delivery is at risk.
6. Provide concise, fact-based progress updates, including blockers, corrective actions, and escalation recommendations.
   Procurement & Vendor Management:
7. Execute procurement strictly in line with company SOPs, including vendor onboarding and KYC requirements.
8. Prepare and submit Procurement Forms for COO approval prior to any purchase or commitment.
9. Maintain accurate vendor records and ensure timely invoice and payment processing.
   Travel & Logistics Coordination:
10. Coordinate end-to-end travel logistics for staff and visitors, including visas, accommodation, and local transport.
11. Manage the local transport fleet, ensuring servicing, compliance, and fuel controls are maintained.
    Compliance & Regulatory Liaison:
12. Ensure full adherence to local regulatory requirements and global compliance standards.
13. Liaise with statutory bodies (Police, Fire Services, and regulators) to maintain continuous office compliance.
    Financial & Administrative Control:
14. Manage petty cash, expenses, and invoice workflows with high accuracy.
15. Operational Audit & Control: Design and maintain real-time trackers for inventory, projects, and spend to identify inefficiencies, enforce controls, and drive cost discipline.
16. Use data and analysis to support budget optimization and cost-saving initiatives.
    Event & Office Operations:
17. Plan and deliver office and corporate events in line with Global Admin protocols.
18. Maintain event sheets and provide structured updates to stakeholders and the COO.
19. Oversee daily office operations including reception, access control, and workspace readiness.
    Requirements
20. Education: University Degree; additional professional certifications in Project Management or Administration are an advantage.
21. Communication: Highly articulate, professional English (spoken and written).
22. Project Management: Proven ability to manage multiple workstreams simultaneously in international, standards-driven environments.
23. Analytical Ability: Demonstrated capability to identify process gaps, reduce waste, and improve operational efficiency.
24. Drive & Accountability: Highly organized, delivery-focused, resilient under pressure, and comfortable operating within approval-driven and audit-heavy environments.
    Benefits
25. Opportunity to be part of a high-impact team at the heart of the business.
26. Direct exposure to strategic decision-making.
27. Strong potential for career progression within the organization.
    Application Closing Date
    Not Specified.
    How to Apply
    Interested and qualified candidates should:
    Click here to apply online